Calendly

Scheduling automation platform trusted by over 100,000 organizations, including 86% of Fortune 500 companies.

Overview

Calendly is a scheduling automation platform trusted by over 100,000 organizations, including 86% of Fortune 500 companies. It simplifies the process of finding meeting times by connecting to your calendars, setting availability rules, and generating shareable scheduling links that eliminate back-and-forth coordination.

The platform supports one-on-one and group meetings, integrates with 100+ tools including Google Workspace, Microsoft 365, Zoom, Salesforce, and HubSpot, and offers features like automated reminders, meeting routing, payment collection, and analytics. Teams can customize event types, enforce consistent branding, and manage scheduling at scale with admin controls and security features.

Calendly is available as a free plan for individuals, paid plans starting at $10/seat/month for teams, and enterprise solutions with dedicated support. Mobile apps for iOS and Android provide on-the-go scheduling management.

Key features

Calendar synchronization (Google, Outlook, Exchange)
Customizable event types and availability rules
Video conferencing integration (Zoom, Google Meet, Teams)
Meeting routing and round-robin distribution
Automated reminders and follow-ups
Payment collection (Stripe, PayPal)
100+ integrations via Zapier and native connectors
Mobile apps (iOS and Android)
Meeting analytics and performance tracking
Admin controls and team management

Pros

Trusted by 86% of Fortune 500 companies
Easy setup and quick onboarding
Extensive integration ecosystem
Free plan available for individuals
Mobile apps with 5+ million downloads
Strong security and compliance features
Flexible pricing for teams of any size

Cons

Free plan limited to 1 event type and 1 calendar connection
Enterprise pricing requires custom quote
Learning curve for advanced routing and automation features

Use this if

You need to automate meeting scheduling, reduce scheduling friction, integrate with your existing tools, or manage team availability at scale.

Skip this if

You need only basic calendar viewing without scheduling automation, or you require on-premise deployment.

Best for

Sales teams closing dealsRecruiting and hiringCustomer support and successMarketing and lead qualificationSolopreneurs and freelancersEnterprise organizations managing team scheduling