Todoist

Task management and productivity app designed to help individuals and teams capture, organize, and complete work efficiently.

Visit website

Productivity

Overview

Todoist is a task management and productivity app designed to help individuals and teams capture, organize, and complete work efficiently. With over 19 years of development, it serves 30+ million users across 160+ countries and has completed 2+ billion tasks.

The app focuses on simplicity and power, allowing users to capture tasks using natural language, organize them with custom filters and views, and collaborate with teams. It offers features like calendar scheduling, recurring tasks, task templates, and AI-powered assistance through Todoist Assist.

Available as a free plan with core features, plus Pro and Business paid tiers for individuals and teams seeking advanced collaboration, reporting, and enterprise security (SOC2 Type II certified).

Key features

Natural language task capture
Multiple task views (list, board, calendar)
Custom filters and smart organization
Team collaboration workspace
Recurring tasks and scheduling
Task templates (50+ pre-built)
Todoist Assist AI features
Email and calendar integration
90+ third-party integrations
SOC2 Type II security certification

Pros

Free plan with core features
Intuitive natural language input
Extensive template library
Strong team collaboration tools
Enterprise-grade security
Long-term stability (19+ years)
Cross-platform availability
Highly rated (337K+ 5-star reviews)

Cons

Free plan limited to 5 projects
Advanced features require paid plans
Todoist Assist limited in free tier
Learning curve for advanced features
Pricing increases with team size

Use this if

You need a flexible, user-friendly task manager for personal or team use with strong collaboration features and long-term reliability.

Skip this if

You require advanced project management features beyond task tracking, or prefer open-source solutions without cloud dependency.

Best for

Individuals organizing personal tasks and goalsTeams managing shared projects and workflowsProject planning and time managementHabit formation and goal trackingBusinesses requiring team collaboration and compliance

Alternatives

AsanaMonday.comNotionMicrosoft To DoClickUpThings 3

Compare Todoist alternatives

More Productivity

Compare all

OpenLotusSponsored

A progress tracking system for solo founders to connect decisions, evidence, and weekly focus into clear momentum.

LinearFeatured

Issue tracking built for speed, with a keyboard-first interface.

Gmail

AI-powered email from Google with strong spam protection and Workspace integrations.

Google Sheets

Collaborative online spreadsheets with real-time co-editing and AI assist.